CASA of Jackson County Case Supervisor Position Open

Indeed Link: https://www.indeed.com/job/administrative-specialist-850ae5cf4ec8c3ca

CASA (Court Appointed Special Advocates) of Jackson and Josephine Counties serves as a non-profit agency that recruits, trains, and activates community volunteers (CASAs) who advocate for children who’ve experienced abuse and/or neglect and are under the care of Child Welfare.

CASA seeks to empower children and youth for long-term healing and ultimate placement in secure and loving homes through court advocacy.

CASA strives to provide a supportive and transparent work environment where staff are encouraged to share ideas for process improvement, share in successes, and are valued for their efforts. CASA welcomes applicants from all races, religion, abilities, and cultures to apply and contribute to supporting the diverse needs of our children and families through their own lived experience.

The Administrative Specialist supports a staff of 12 working with a team of 250+ volunteers advocating for children in resource care. The A.S. reports directly to the Executive Director.

This position serves as the first person to interface with volunteers and agency partners, responsible for administrative support for the Executive Director, program support for the Program team, development support for the Media and Marketing Manager, and other organizational needs as assigned.

Overview of Responsibilities:

· Administrative support to Executive Director

· Light bookkeeping—coding invoices, deposits

· Vendor liaison—facilities management

· Manage phone system/answer phones

· Greet visitors

· Manage and order office supplies

· Manage e-filing system

· Grant contract filing and accounting notifications

· Track staff birthdays and work anniversaries for acknowledgement

· Track annual board responsibilities

· Track auto insurance coverage for staff

· Donor data base entry and administration

· Microsoft email data base management

· Manage incoming/outgoing mail

· Track in-kind donations and depreciable acquisitions

· Prepare donor acknowledgement letters

· Support and help organize annual Volunteer Recognition

· Support board activities and meeting room and food arrangements, materials, etc.

· Take board and other meeting minutes

· Facilitate out of state background checks for CASAs and staff

Other:

· Support to Media and Development Manager as requested for fundraising/donor acknowledgement

· Support three annual fundraising events

· CASA University training support

· Keep admin working area and kitchen clean and organized

· Support other organizational needs as requested

General Qualifications:

· Good command of the English language, written and verbal

* H.S. diploma

· Must be dependable and have a car

· Proven proficiency in Excel, Word and Microsoft 365, keyboarding at 55 wpm+

· Ability to quickly learn and manage data bases

· Strong organizational skills and attention to detail

· Strong multitasking abilities

· Creative problem-solving skills

· Team oriented: self-directed, ability to work with diverse groups, good sense of humor, ethical

· Ability to maintain high level of confidentiality

· Highly developed interpersonal skills

· Proactive: ability to organize and prioritize quickly

· Working knowledge of CASA and court systems is a plus

· Must be able to pass a criminal and DHS background check

Professional Requirements:

· Maintain a professional attitude and respect for co-workers, volunteers, and board members.

· Promote the agency in a positive manner to fellow staff and the community.

· Encourage teamwork through modeling and cooperative interaction with

colleagues, volunteers, community partners, and community members.

· Maintain confidential information concerning the agency, clients, program

organizational plans, policies and strategies.

· Ability to respect and value work styles that differ from your own.

· Ability to follow established policies and protocols

Job Type: Full-time

Pay: From $23.50 per hour

Expected hours: 32 per week

Benefits:

• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person